Sensei Enterprises respects your privacy and is committed to protecting your personal data. This Privacy Statement describes how we look after your personal data collected by us when you visit our website, or which we otherwise receive or collect from you during our operations and client services. It also describes certain privacy rights and data protection laws that may apply to you.
It is important that you read this Privacy Statement together with any other privacy notice or fair processing notice we may provide on specific occasions when we are collecting or processing personal data about you so that you are fully aware of how and why we are using your data.
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WHO WE ARE
Sensei Enterprises, Inc. provides digital forensics, managed IT and managed cybersecurity services to our clients. We also provide subscribers with VADER ONLINE (Virginia Attorneys’ Divorce Electronic Reference) software.
For the purposes of data protection under the General Data Protection Regulation and any applicable national implementing laws, regulations, secondary or other legislation (collectively, the GDPR), the legal entity overseeing the processing of your personal data is Sensei Enterprises.
WHAT PERSONAL DATA DO WE COLLECT FROM YOU?
Sensei Enterprises only collects personal data required to serve the purpose for which it was collected. The type of personal data we collect will depend upon the nature of your relationship with us (e.g., whether you are a client, prospective client, provider, or visitor to our website or office), the purpose for which the data is required, and our legal and regulatory obligations.
We collect this information in connection with services we provide to clients, from our firm website and blogs and software we maintain for marketing our services. We may also collect this information from you when you visit our office or attend our events.
WHY DO WE COLLECT PERSONAL DATA FROM YOU?
Sensei Enterprises collects and processes your personal data in connection with its business as a provider of digital forensics, managed IT and managed cybersecurity services and the software VADER ONLINE. We also collect such data to pursue our related legitimate interests and rights, including the promotion and marketing of our services. We collect this data in order to keep track of clients and prospective clients, share relevant content including marketing the firm’s capabilities, provide invitations to relevant events and registration for those events, and distribute relevant content.
We collect personal data from the following sources:
- clients, including personal data of employees and other agents of our clients;
- prospects, including prospective clients and individuals to whom we promote or market our services;
- third parties involved in matters for which we provide services to our clients, and providers of services and other individuals as a result of providing our services to our clients;
- job candidates, including prospective employees or other workers in connection with job applications;
- providers, including vendors, suppliers, consultants, advisers and business partners;
- visitors to our website; and
- visitors to our office.
The personal data we collect is processed in compliance with relevant data protection laws and regulations.
HOW LONG DO WE KEEP YOUR DATA?
Your personal data is kept for the time required to pursue the purposes for which it was collected and processed, including for the purpose of satisfying any applicable legal, professional, contractual, regulatory, accounting or reporting requirements unless you have requested deletion and we have honored that request.
If you request that we stop sending you marketing materials, we will keep a record of your contact details and appropriate information to enable us to comply with your request not to be contacted by us.
We will retain your personal data only for as long as necessary to fulfil the purposes for which we collected it, including for the purposes of satisfying any legal, accounting, legitimate administrative or operational purposes, and any reporting requirements. In determining data retention periods, we take into consideration local laws, contractual obligations, our professional duties to our clients, our reasonable business requirements, and your expectations and requirements.
When it is no longer necessary to retain your personal data, we will delete or, in some circumstances, anonymize your personal data (so that it can no longer be associated with you) for research or statistical purposes, in which case we may use this information indefinitely without further statement to you. Any such anonymization would be performed in accordance with, and where allowed by, applicable law.
California residents have special rights with respect to our retention of personal information. These are described here.
WHAT ARE MY RIGHTS AS A CALIFORNIA RESIDENT UNDER THE CALIFORNIA CONSUMER PRIVACY ACT (“CCPA”)?
California Privacy Rights
As of January 1, 2020, California residents may exercise certain privacy rights pursuant to the California Consumer Privacy Act of 2018 (“CCPA”). Your right to submit certain requests as a California resident are described below. Please note that when submitting a request, you will be asked to provide information to verify your identity before action is taken. You may designate an authorized agent to make the requests below on your behalf. An authorized agent must submit proof to us that he or she has been authorized by you to act on your behalf, and you will need to verify your identity directly with us.
SHARING YOUR PERSONAL DATA
This website is hosted in the United States. Personal data that is voluntarily provided on or via this website or online, via electronic communication, or otherwise to Sensei Enterprises, may be maintained or accessed in servers or files located in the United States.
To provide legal services and effectively run our business, we may need to share your personal data as permitted by law. Transfer of personal data may occur to our providers as necessary to provide our services, or to public and regulatory bodies in the event we are required to do so.
We do not sell the personal information we collect about you to third parties. We may, however, share your personal information with service providers or third parties in accordance with the business purposes set out in this Privacy Statement.
Your personal data may be transferred to the following categories of recipients:
- service providers we have retained to perform services on our behalf or on behalf of a client in connection with specific legal services we are providing for the client;
- public authorities if we are required to do so by law or legal process, in response to a request from government authorities, or if we believe disclosure is necessary to prevent personal harm or financial loss.
WHAT RIGHTS DO I HAVE IN RELATION TO MY PERSONAL DATA?
Depending on the facts and circumstances related to the personal data we collect or obtain about you – including, for example, the nature of the information we process, where you are located or reside, or whether we obtain the information in connection with legal services we provide to our clients – you may have rights regarding the personal data we hold about you afforded under relevant data protection laws. These may include the right to request information about, or access to, the personal data we hold, and rights to complain about how we handle your personal data. Sensei Enterprises is committed to honoring rights you have been afforded under data protection laws.
Right to request under the GDPR
Under certain European data protection laws and certain conditions, you may have the right to request from Sensei Enterprises, among other things:
- access to certain information concerning your personal data and the way we are processing it;
- rectification of inaccurate or incorrect personal data;
- erasure or restriction of inaccurate, incorrect personal data or personal data unlawfully processed;
- to stop certain processing, at any time, on grounds relating to your particular situation, including profiling, and to stop any processing, at any time, where it relates to direct marketing;
- to receive your personal data in a structured, commonly used and machine-readable format, enabling you to transmit the personal data to another data controller.
For more information on the full extent of your rights or to exercise your rights, please contact with a brief explanation of your request. When exercising any of those rights, please let us:
- have enough information to identify you;
- have proof of your identity and address (a copy of your driver’s license or passport and a recent utility or credit card bill); and
- know the information to which your request relates.
We may need to request specific information from you to help us confirm your identity and ensure your right to access your personal information (or to exercise any of your other rights). This is a security measure to ensure that personal information is not disclosed to any person who has no right to receive it. We may also contact you to ask for further information in relation to your request to speed up our response.
If you would like to unsubscribe from any email publication you can also click on the ‘unsubscribe’ button at the bottom of the relevant email publication. It may take up to 10 days for you to be removed from the applicable distribution list.
You will not have to pay a fee to access your personal information (or to exercise any of the other rights). However, we may charge a reasonable fee if your request is clearly unfounded, repetitive or excessive. Alternatively, we may refuse to comply with your request in these circumstances.
Right to complain under the GDPR
We hope that we can resolve any query or concern you raise about our use of your personal data. However, if you believe your personal data is unlawfully processed by Sensei Enterprises under applicable European Union data protection laws, you may lodge a complaint with the relevant supervisory authority where you work, normally live or where any alleged infringement of data protection laws occurred.
California residents have special rights with respect to personal information. These are described here.
HOW DO YOU PROTECT MY PERSONAL DATA?
Sensei Enterprises employs industry-standard best-practice protection to safeguard the personal data it collects.
Sensei Enterprises has implemented security-by-design infrastructure utilizing technologies such as firewalls, intrusion detection systems, anti-malware detection, data loss prevention, zero-day threat protection, and endpoint encryption.
WHAT IF I DO NOT WANT TO PROVIDE MY PERSONAL DATA?
For clients of Sensei Enterprises, prospective clients, job candidates, and providers, it is in your discretion to provide personal data to us. However, for us to enter into a contract with you, or other professional, employment or business relationship with you, we will need to obtain certain information, including personal data that may be necessary or legally required. If you do not provide us with all or some of the personal data we request, we may be prevented from entering into a contract with you, providing you with our services, hiring you for employment, or sending you marketing information or other communications that you have requested.
For users of the website, providing your personal data is purely voluntarily. Not providing such data may only prevent you from receiving information from Sensei Enterprises. Analytical information captured during your visit to our website is described in our Cookies Policy, which you can review here.
AMENDMENTS TO THIS PRIVACY STATEMENT
Sensei Enterprises may update this Privacy Statement from time to time, and we reserve the right to do so to comply with applicable data protection laws. The effective date of this Privacy Statement is noted at the top of this page. We encourage you to review this page periodically. If we make material changes to the way that we collect, use or share personal data that you have provided, we will post the revised Privacy Statement on our website.